Privacy Policy

Your Story ATS Privacy Policy

Your Story is committed to the privacy of personal information gathered during the application process and stored in Your Applicant Tracker, Applicant Tracking System. It is our policy to respect applicant’s privacy and the privacy of corporate records concerning personal information.

The following privacy statement explains how we protect visitor’s information gathered via Your Applicant Tracker and during the online application process. If you as a visitor choose to submit information to your Applicant Tracker, you agree to the use of such data in accordance with this privacy statement. We ensure generally accepted standards of technological security for the purpose of protecting information provided by visitors from misuse, loss, or corruption. Only authorised personnel have access to personally identifiable information submitted through the Website. Such employees are required to maintain the confidentiality of this sensitive data.

Information Collection

As a visitor, you do not have to submit any personal information in order to use the website. The site collects only personally identifiable information that is specifically and voluntarily provided by visitors. Such information may consist of but is not limited to, your name, current job title, address, email address and telephone numbers.

Information Use

Personal details you provide in this application, or separately in connection with your application: Will be held on our computer system. Will be used to deal with your application. Will be used for communication with you regarding recruitment. Will be used to satisfy legal requirements and for statistical analysis. Will be held and may be used to contact you about future vacancies. Will be processed, transferred and stored by our software provider.

Disclosure of Information to Third Parties

Your Applicant Tracker is an Applicant Tracking System used on behalf of employers and recruiters to collect data for recruitment purposes. Please be aware that Your Story is not responsible for the privacy and security practices of our employer clients. Your Applicant Tracker is a system to manage and store application data. If you have questions or concerns about the policies or procedures of a specific employer who is one of our clients, please contact them directly. The following information pertains to Your Applicant Tracker system and our processing and storage of application information. It is not enforceable upon our employer clients, as they set their own privacy and security practices as to who has access to your data and how they protect and manage the security and privacy of that data.

Access to Information

We are dedicated to providing reasonable access to visitors who wish to review the personal information retained when they apply via our Website site and correct any inaccuracies it may contain. Visitors who choose to apply may access their profile, correct and update their details, or withdraw their details at any time. To do this, visitors can access their personal profile by emailing In all cases, we will treat requests to access information or change information in accordance with applicable legal requirements.

Information Security

We have in place reasonable commercial standards of technology and operational security to protect all information provided by visitors from loss, misuse, alteration or destruction.

Data retention

How long will you use my information for?

We will retain your personal information for a period of 12 months after we have communicated to you our decision about whether to appoint you to role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with applicable laws and regulations.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in future and we may wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.


In order to provide this Website our software provider, Your Story uses cookies. By registering you are confirming your consent to their use in accordance with the below Cookie Policy:

What are cookies?

“Cookies” are small text files that store basic information that a website can use to recognise repeat site visits and, as an example, recall your name if this has been previously supplied. Cookies do not attach to your system or damage your files.

Does anyone else use cookies on the site? / Third party cookies

We may also use or allow third parties to serve cookies. For example, like many companies, we use Google Analytics to help us monitor site traffic. If we include content from other sites (like YouTube, Facebook, Twitter), you may be sent cookies from these sites. We don’t control them, and you might want to check these third-party sites for more information about their cookies and how to manage them.

How can you manage cookies?

If you do not want information collected through the use of cookies, there is a simple procedure in most browsers that allow you to deny or accept the cookies feature. Please note, however, that “personalised” services may be affected if the cookies option is disabled. If you wish to disable the setting of cookies in your browser, please visit for the most up to date instructions.

If you have any questions regarding our use of cookies, please direct them to our software provider,

Changes to our Privacy Policy

We reserve the right to modify or amend this privacy statement at any time and for any reason. Nothing contained herein creates or is intended to create a contract or agreement between us and any user visiting the Website site or providing identifying information of any kind.

Visitors Questions

If you have any questions or concerns regarding your privacy while using this Website site, please direct them to us using the contact us section of our Website or for any technical questions please Your Story at